Terms and Conditions
The student shall not be permitted to assign their booking to any third party.
The student may not make use of the school’s facilities or name, other than for the purposes arranged directly by the school.
Booking a Course
LILA reserves the right to refuse bookings.
Courses (with the exception of one-to-one lessons, Single General English, Single General English Plus, Single Plus and Evening Classes) are charged on a weekly basis. LILA will not allow students to book and pay for any partial weeks.
Course Cancellations by Student
Any request for a refund must be made in writing using the Refund Form.
All refund will be considered under the terms of LILA’s Refund Policy
The cancellation will be considered as per the date it is received by LILA, not the date it was sent by the applicant. Fees may be charged dependent on the circumstances and time frame of the cancellation application.
LILA recognises and is compliant with the UK consumer right of a 14 day “cooling off” period. During the 14 days, the student can cancel for any reason and claim their money back. However, should a student request a service to be provided during the cooling-off period, we reserve the right to retain the cost of services provided up until the point of cancellation.
Classes are subject to a minimum number of 6 students.
LILA reserves the right to alter the advertised course schedule; this includes the cancellation of a course.
Where a course has been cancelled by the school; the student shall be offered alternative dates or a full refund.
LILA makes every effort possible to provide a nationality mix; however, this arrangement is subject to seasonal enrolments & availability
Courses run at LILA are for ages 16+ unless otherwise advertised.
LILA reserves the right to alter the timetable. Students will be given prior notification of any changes.
LILA reserves the right to merge, split, cancel or otherwise alter a class’s composition.
LILA reserves the right to change any teacher in any given class.
If a student’s English level is not suitable for the course they have booked, LILA reserves the right to move them to a different level.
LILA reserves the right to change a student’s class level; this will be done in consultation with student’s teachers and the LILA academic staff. The decision of the academic staff is final.
For those students whose final attendance is below 80%, the attendance will be included on the end of course certificate.
LILA may use additional classrooms in other buildings situated near the school, including local colleges/universities.
All students must have the relevant course book to gain entrance to a class. Should a student’s class level be changed, a new course book must be purchased. Entrance to class may be refused if a student does not have a course book.
A student who is more than 15 minutes late for their lesson will not be admitted to that lesson.
Cambridge Assessment English Exams
In the event of not passing the exam taken at LILA*, no refund will be given.
It you wish to take the exam again you must go through the application process as a new candidate.
LILA* has no control or influence over your exam result.
LILA* has no control over the time taken for certificates to be sent by Cambridge assessment English.
If the correct form of identification is not brought to the exam, you will not be able to complete the exam session.
Candidates must fill out an application form either by hand or online with the information we will use to enrol them on the exam. Once you have enrolled and paid for the exam you will receive a copy of the application form to keep. Candidates must check all details are accurate such as spellings, address and date of birth. Any changes that you wish to make or mistakes that you discover on your application form must be reported to us as soon as possible as it may not be possible to change them. A replacement certification cannot be issued and money cannot be refunded.
Data Protection & Use of Information
Information collected and held by LILA about a student is done so lawfully and in line with the Data Protection Act 2018.
A copy of the Data Protection Act 2018 can be made available upon request.
LILA confirms that the student’s information will not be passed to any third party without prior consent. However, this is not applicable to data where the identity has been removed (anonymous data). LILA will only use your personal data when the law allows us to.
Insurance and Liability
LILA’s insurance policy covers accident or injury where we are deemed liable only. It does not cover illness, theft, damages or loss of a student’s personal effects.
LILA holds no responsibility for any illness, theft, damages or loss of personal effects and strongly recommends that students take out personal insurance which covers, as a minimum, travel, health and money.
Any activity undertaken by a student during their stay is strictly at their own risk and the school will accept no responsibility. This includes activities where a staff member is present, whether or not in an official capacity.
LILA will not be held responsible for any difficulties a student may face due to any undisclosed medical conditions.
Cancellation by school
LILA reserves the right to cancel/adapt any course.
LILA will refund payments under the following circumstances:
A) School closure due to circumstances outside of our control – this does not include adverse weather conditions
B) If school is unable to provide reasonable space to conduct the course
C) If student’s application compromises the reputation of school prior to arrival
D) Breach of the above conditions
LILA is not obliged to refund payments under the following circumstances:
A) Reasonable repair work or decoration to the premises
B) If student is unable to pay in full at a prearranged time
C) If student is unable to arrive at prearranged time/day
D) If student breaches the Terms and Conditions
School Closure & Bank Holidays
LILA will be closed for all Public Bank Holidays.
LILA is not obliged to carry over any missed hours or refund a student for missed time due to any Bank Holiday.
Absences and “made up” classes
LILA will endeavour but not obliged to carry over any missed hours due to the student’s absence nor is the student necessarily entitled to any refund for those missed hours.
A student on a one-to-one course can have their lesson rearranged for no charge if 24 hours’ notice is given. Any cancellation within 24 hours will still be subject to the normal course fee.
LILA and Agents
Students who have booked through an Agent will be subject to the Agent’s Terms and Conditions; however, LILA reserves the right to apply our own Terms and Conditions.
Course fees must be paid in full before the commencement of the course unless otherwise agreed by LILA.
Any delays in payment may result in the student losing their guaranteed place in school/accommodation and/or immediate expulsion from accommodation/course.
The student is liable to pay all bank charges where LILA has direct contract with the student; any balance outstanding must be paid by the student on arrival. The student agrees to pay all charges by the due date that being not later than their leaving the course, following which interest will be charged daily at 2%. LILA reserves the right to withhold or withdraw credit facilities at any time without notice.
The Education Tour Operator (ETO) is liable to pay all bank charges when the ETO has direct contract with LILA on behalf of the student; any balance outstanding must be paid by the ETO according to the agreement term.
LILA reserves the right to withhold or withdraw credit facilities at any time without notice.
Students can pay by fly wire, bank transfer or post office transfer services.
LILA only accepts a maximum £50 of cash payment.
Resolution & Disputes
Should a student be dissatisfied with the service LILA provides they are advised to refer to the LILA Complaints Procedure.
Student Conduct & Liability
LILA reserves the right to adapt and change the rules of conduct at any time to ensure the wellbeing of students.
Student shall leave the school promptly at appropriate time and comply with any reasonable requests made by LILA employees.
Students will be liable for any loss or damage to any LILA property; this includes the building, school grounds or any objects therein and shall indemnify LILA against and loss or liability.
Students will be liable for injury caused to any other person and shall indemnify LILA.
(Grounds of) expulsion
LILA reserves the right to refuse admission to a student or expel them from their course due resulting from their misconduct or unsatisfactory attendance/work.
Student rules of conduct are clearly laid out in the Student Code of Conduct and it is the student’s responsibility to make themselves familiar with those rules.
Expelled students are not entitled to any refund of fees.
The student is liable to pay the cost of any courier delivery as well as all bank charges.
In the event of delay in the issue of the visa, no additional costs will be incurred (with the exception of additional courier and accommodation fees where necessary).
LILA reserves the right to suspend a student from their course of study should it have reason to believe that the student is in breach of the terms of their visa or UK Immigration law.
It is the student’s responsibility to check the details provided on school documentation; LILA will not be held responsible for any clerical errors. A draft version of each type of document will always be sent to the student to be checked before the document is finalised and issued officially.
LILA cannot complete any immigration forms on a student’s behalf, nor can it give visa advice.
A weekly stay is classed as 6 nights. Up to three additional nights will be charged on a nightly basis. Any more than two nights will be classed and charged for as one week at the accommodation rate.
Should a student be absent from their booked accommodation charges will still apply and they are not entitled to a refund.
Any accommodation changes or cancellations need to be confirmed with the Accommodation Department with at least one week’s notice to prevent incurring addition week’s charge.
All changes of accommodation, requested by a student, result in an additional one-night’s charge if the change takes place over the weekend. Any mid-week changes are subject to additional costs.
Should the student wish to leave their luggage at their accommodation whilst they take a holiday from the school. They should seek permission form the Accommodation Officer. There may be a charge for this.
Any extensions to accommodation must be applied and paid at least one week before the extension’s start date; otherwise, LILA cannot guarantee the extension will be possible.
If a student chooses to book their accommodation for a shorter period then their course duration, LILA* cannot guarantee that the same accommodation will be available should the student choose to extend.
LILA will endeavour to place a student in their accommodation of choice, subject to availability.
Should a requested accommodation placement not be available, LILA will endeavour to provide an alternative at similar cost.
LILA reserves the right to ask student to leave their accommodation with immediate effect should the student breach the terms and conditions or due to the student’s misconduct.
Accommodation cancelled up to 28 days before the start date will be refunded in full except for the Accommodation Booking Fee.
Some accommodation charges may still apply should a student choose to leave their accommodation early. The student should discuss this with the Accommodation Officer.
LILA reserve the right to charge additional booking fees should a student request more than one change.
Any postponement to an accommodation booking may be charged 1 week of accommodation. LILA requires 7 calendar days’ notice to guarantee no charge will be incurred.
Any postponement (due to a visa delay or otherwise) may result in the student being reassigned to a different accommodation provider.
LILA reserves the right to place a student in accommodation different from originally requested, if the visa is confirmed less than 7 days before start date.
Students under 16 booking as individuals (i.e. not as part of a group) can attend Junior lessons during the peak Summer period, with limited activity bookings at the school’s discretion. An agreed guardian must be responsible for them outside of the times of these bookings
Students under 18 must have parental consent to attend an adult course.
Students under the age of 18 must book transfers with LILA as part of their accommodation package. An exception can be made if the legal guardian designates an accompanying adult and this is deemed safe and acceptable by the school
If a LILA accommodation package is not requested, it is the responsibility of the parent / guardian to make suitable transfer and accommodation arrangements. LILA must agree these are safe and appropriate
LILA will not accept independent accommodation for students under the age of 18 without an appropriate overnight guardian.
Photography and Filming
LILA may arrange to photograph or film footage of students for promotional purposes both online and in print.
LILA will obtain student consent. This can be withdrawn at any time.
A consent form is required from the parent for an under 18 student
All LILA photos and Videos are saved in a secure folder which is password protected with restricted access.
It is the responsibility of the student to declare any physical or mental illness which may impact upon the student themselves or any other student, staff or host family, or that may require treatment, monitoring or intervention.
During the enrolment period, LILA reserves the right to reject or curtail any enrolment where a student’s health represents a health and safety issue. Any refund in such circumstance would be discretional.